Trial Chairperson and
Trial Secretary Guidelines
September 2, 2010
North
American Dog Agility Council
www.NADAC.com
Trial Chairperson and
Trial Secretary Guidelines
North
American Dog Agility Council
www.NADAC.com
Only NADAC sanctioned groups will be
permitted to host agility trials for the purpose of offering classes for NADAC
certification. An agility club or group of individuals whose goals are to
promote the sport of agility for all breeds, including mixed breeds, may apply
to NADAC for approval as a sanctioned group.
In addition to a completed application form,
which can be obtained from our website at www.nadac.com,
a club or group seeking to become a NADAC group must submit proof of insurance,
a copy of the club/group’s by-laws or mission statement (in lieu of by-laws), a
list of a minimum of ten people experienced in agility and knowledgeable of
NADAC who are available to assist with trials, and a complete list of equipment
that meets NADAC’s specifications.
There is a $100.00 fee to
become a sanctioned group and an annual renewal fee of $25.00 each year.
Club/groups that have never successfully
hosted an agility trial may be required to host a fun match and have a NADAC
representative approve the club/group’s equipment.
Club/groups must appoint a member to act as a contact person. This person shall be the liaison between NADAC and the club/group, and is required to maintain a valid e-mail address and join the NADAC Club E-List. (NADACClubs@yahoogroups.com)
* Annual renewal fee is $25.00
if received by Dec. 31st.
* Annual renewal fee is $50.00
if received between Jan. 1st and Jan. 15th.
* Annual renewal fee is $75.00
if received between Jan. 16th and Jan. 31st.
* Clubs will be required to
submit an Application to Become a Club form and a
new club fee of $100.00 if they have not renewed by Jan. 31st.
It is assumed that clubs will honor all
trials within 300 miles of their trial site and not request dates that conflict
with other NADAC clubs. A numbered
week system is in place. The “week by
number” calendar is located in the files section of the NADACClubs@yahoogroups.com e-group
list.
It is advised that clubs send an e-mail
request to secure their week number as soon as possible in order to secure the
date and ensure that it is listed on the Calendar of Events. Once a trial is listed on the calendar,
whether pending or confirmed, the club may then proceed to contact judges.
Clubs may host one day, two day or three
day (Fri-Sat-Sun) trials. On a major
holiday weekend, (New Years, Memorial Weekend, 4th of July, Labor
Day) clubs may include Monday.
The number of trials a club may host each
year is dependant upon the availability of dates. Please contact NADAC for any restrictions
unique to your area.
If you are hosting a jumping class trial or
a mixed format trial which includes classes with jumps, the recommended agility trial area is
12,000 square feet (100’ x 120’) of unobstructed ring space per ring. A minimum
area of 8,000 square feet of unobstructed ring space is REQUIRED. The minimum width of any ring shall be 70 feet.
If you are hosting a non-jumping class
trial, the recommended trial area is
10,000 square feet of unobstructed ring space per ring. A minimum area of 6,000
square feet of unobstructed ring space is REQUIRED.
The minimum width of any ring shall be 70 feet.
The trial area should be of a non-slip
surface that provides a safe footing for the dogs competing.
Ample
area close by should be available for crating and an exercise area, a warm up
area, and an area for spectators to view the agility ring. If possible, the
spectator’s viewing area should be separate from the crating, exercise, and
warm up areas.
Rope/flagging
tape or other adequate fencing to prevent spectators from interfering with the
course area before or during the trial should surround the agility ring.
It is recommended that an area be set aside for a
warm up area for the dogs prior to their competing. This area should have adequate space for
several obstacles for the dogs to use for warm up purposes. It should be clear
that the warm up area is provided for warm ups and is not for schooling. The
warm up equipment is never to be used by non-entered dogs.
Other amenities such as convenience for
parking, camping, motels, shade, restrooms, food options, etc. should be
considered when selecting a site.
Note: Clubs may not share a site with another agility hosting venue on the same weekend.
Pre-approval by the NADAC Office is
required for clubs to host fun runs/matches, show ‘n go’s, or run throughs on
the same grounds (where the competitive rings are located) or same equipment on
the Friday prior to a weekend trial.
NADAC rules prevail. All dogs
must be at least 18 months old and registered with NADAC. A club member needs to be in attendance and
accept the responsibility of monitoring the event as well as any conflicts or
aggressive incidences.
A written application to host a trial must
be submitted at least sixteen (16) weeks in advance of the proposed trial
date.
The applicable fees are due at the time an
application is submitted. Upon receipt
of the trial application, the NADAC office will verify the date and update the
NADAC web site with the new trial’s information for exhibitors to view.
Applications and sanctioning fees
submitted up to 16
weeks prior to the date of the trial = $10.00 per round.
Applications and sanctioning fees
submitted 12-16
weeks prior to the date of the trial =
$15.00 per round.
Applications and sanctioning fees
submitted 8-12 weeks prior to the date of the trial = $20.00
per round.
Applications and sanctioning fees
submitted within 8weeks
prior to the date of the trial = $25.00 per round.
Securing Judges Club/groups
who have hosted trials the previous calendar year will be given priority for
the corresponding numbered week the following year. Once a club/group has given
up a date for one year, it is open for another club/group.
Club/groups may
not host trials within 300 miles of each other on the same dates, unless both
clubs agree to share the weekend.
Before
publishing any dates for a sanctioned trial, including in club/group newsletters,
the trial date must be listed on the Calendar of Events on the NADAC web site.
If a club/group publishes their trial dates prior to the date being listed on
the Calendar of Events, please indicate “Pending approval from NADAC”.
If a club needs
to make changes to the trial application after it has been submitted and
approved by NADAC, please inform the
NADAC Office immediately. Do not wait until the premium is submitted!
Changes can be accommodated (different classes, different location, etc.) but
advance notification will make the premium approval process go much smoother.
In addition,
please check the Calendar of Events on the NADAC website to make sure that the
trial information and club’s points of contact are listed correctly.
As soon as a
club’s trial date is listed on the NADAC Calendar of Events as “pending” or
“confirmed”, the club is cleared to contact judges. A current Judges List is
available on NADAC’s web site. http://nadac.com/afrm/judges_list.asp
Judges are not
allowed to judge within three months of any assignment that is within 200 miles
of a previous assignment, nor are they allowed to
take an assignment for the same club more than once during any one-year period. Please be sure to double check with each
judge you contact as to whether or not they may have accepted any assignments
that would conflict with this policy.
The trial dates must
be listed on the NADAC web site as either “pending” or “confirmed” before
judges can be contacted. Once you have
contacted and hired your judges, you are to confirm them with the NADAC office.
An e-mail to nadacbecky@aol.com will suffice.
Please note: If a club/group is hosting a two ring trial and hires an Sp-1 or Sp-2 judge, they must also bring in a supervising judge. The supervising judge cannot supervise an Sp-2 judge and judge the second ring on the same day.
If a supervising judge is supervising an Sp-1 judge, they may also judge the second ring as long as it is understood and agreed upon in advance, that the supervising judge will need to stop their ring in order to review course distances and times and possibly tweak the Sp-1 judge’s course.
At the present time, Judge’s are paid $1.00
per run listed in the catalog regardless of whether or not the dog actually
runs. If an entry is such that there are
fewer than 200 runs per day, a judge is to be paid a minimum of $200.00 per day
of judging.
Judges are paid
$1.00 per run listed in the catalog for Friday classes or weekday mini
trials. If an entry is such that there
are fewer than 100 runs, a judge is to be paid a minimum of $100.00.
During any
sanctioned NADAC trial, unless there are unforeseen, extenuating circumstances,
no judge may substitute for another judge. Only the judge of record as approved
by NADAC and printed in the premium may judge at that particular trial.
Specifically, no additional judge may step in to allow a relative of the judge
of record or the judge of record him/herself to run a dog.
Extenuating
circumstances may include unforeseen delays in the trial, a judge falling ill, and/or
a judge with a flight schedule to meet. Club/groups and judges should try to
avoid flight schedule problems when making reservations. When unavoidable, arrangements for substitute
judges should be made in advance and cleared through the NADAC office prior to
the date of the trial.
1.
Trial Chairperson. The Trial Chairperson
oversees the entire running of the trial before, during and after.
2. Trial Secretary. The Trial Secretary shall develop the premium and mail it and/or have it available to download for potential exhibitors. He/she is also responsible for the preparation of the show catalog and verification of the final show reports, which are sent to the NADAC office.
3. Trial Committee. The Trial Committee is comprised of club/group members and is the
governing body for the trial. The Committee is responsible for the running of
the trial including all matters other than those specifically set forth as
responsibilities of the judge(s). The Trial Committee is responsible for the
reporting of, and may be involved with the resolution of, any disciplinary
issues that arise.
4. NADAC approved Judge(s). The agility trial shall be officiated by one or more judges from the NADAC approved Judges List. The judge or supervising judge shall be responsible for finalizing each course before judging begins for each class. The judge or supervising judge shall be responsible for inspecting the equipment and verifying that it meets NADAC specifications and that the equipment is in safe condition for the trial. The judge or supervising judge is solely responsible for determining course yardages and for signalling faults. All decisions of the Judge or Supervising Judge shall be final.
5. Timekeeper(s). There shall be an official timekeeper for each class offered at
the trial. The timekeeper is responsible for timing each dog’s performance and
keeping an accurate and consistent accounting of the timekeeping for the class.
A Timekeeper may not change during a jump height and preferably not during a
class.
6. Scribe(s). There shall be an official scribe for each class offered at the
trial. The scribe’s job shall be to closely observe the judge during each dog’s
run and mark any faults signalled by the judge during that dog’s
performance. Additionally, the scribe is
to write down the dog’s time.
7. Gate Steward. The
gate steward’s responsibility shall be to keep the dogs that are entered in
each class in order and ready to run.
8. Leash Runner. The leash runner assists with
the handler’s collar and leads. He/she shall try to be sure that the handlers
have removed their collars and leads and that those collars and leads are moved
to an area close to the finish line, where they are available for the handlers
at the end of each run. The leash runner may hand the leash to the exhibitor or
place it on the dog for the handler. Leashes
may be placed on a hanger, in a receptacle, or on a chair. No
one under the age of 12 years may fill the position of Leash Runner or Bar
Setter.
9. Table Stewards. The table stewards shall be responsible for recording each dog’s score
into the official catalog. The table stewards shall also record the time
faults, course faults, and total faults for each run in all classes. The table stewards shall calculate class
placements for each jump height and record all qualifying rounds on the
appropriate forms. The table stewards are also responsible for ensuring that
the course distances and standard course times are recorded for each class and
to ensure that scores are posted for exhibitors in a timely manner.
10. Ring Stewards. Ring stewards are responsible for helping to set new courses, set bars
for jump height changes, straighten tunnels, and reset displaced poles.
11. Course Builders. The chief job of the course builders is to set the new course for
each class. The course builders must set the course as closely as possible to
the design submitted by the judge, without making personal interpretations or
changes without explicit permission from the judge. SP-1 and SP-2 judges are required to set
their own courses to be approved by the supervising judge of record.
NOTE: Judges are
NOT to submit courses to the club/group in advance of the trial. The only
exception is to fax or e-mail the first course of the trial the preceding day
so it can be set in advance. The course numbers and/or lines are to be removed
prior to submitting the course to the club/group.
NADAC is unique
in its course design and philosophy.
Judges are trained and instructed to adhere to the NADAC philosophy and
not the course map when setting courses.
They are instructed to make it work, even if it necessitates having to
deviate from the “picture on paper”.
Therefore, the course maps do not always exactly match what is laid out.
NADAC discourages disseminating course copies to exhibitors. A copy of each course to be run on a given day may be posted at the trial site.
Acceptable Class
Formats
A maximum of 6 runs per day may be offered.
Of those 6 runs, 4 may include jumps. Clubs
may offer less than six runs per day.
|
Trial Format and restrictions |
Classes that can be offered (maximum number of
classes per 2-day weekend) |
|
A “pick 6 classes per day” option may be offered
with prior permission from NADAC |
Exhibitors may choose a maximum of 6 classes (4
classes with jumps), out of a possible 7 classes offered. |
|
Non-Jumping Class Trial Maximum of 6 runs each day. No class that includes jumps may be offered at a
Non-Jumping class trial. |
Hoopers
(2) Touch
N Go (4) Tunnelers
(4) Weavers
(4) |
|
Mixed Trial Maximum of 6 runs each day. No more than 4 runs each day with jumps. Regular Agility and Jumpers must be offered. Additional classes may be offered. |
Regular
(4) Jumpers
(2) Chances
(2) Hoopers
(2) Touch
N Go (2) Tunnelers
(2) Weavers
(2) |
|
Friday as “add on” classes Maximum of 1-3 runs. No more than 1 run with jumps. The classes offered must adhere to the maximum
number allowed per 2 day trial. |
|
|
Friday as a “full day” Maximum of 6 runs.
No more than 4 runs with jumps.
Must include Regular Agility and Jumpers if hosting a jumping class or
mixed trial. |
|
Clubs may offer
mid-week mini trials on a Tues., Wed., or Thurs. Classes are restricted to non-jumping
classes, Hoopers, Touch N Go, Tunnelers, and Weavers. A maximum of two of the same class may be
offered. You may not mix classes.
Judges are paid a minimum of $100.00. They are not required to adhere to the distance/time requirement. All other trial rules, requirements, policies and restrictions apply.
Other
Restrictions
The class running order is
ultimately the responsibility of the judge.
·
Hoopers, Touch N Go, Chances, and Tunnelers are the only
classes that can be set by the club to run in any order other than
Elite-Open-Novice.
·
Regular Agility, Jumpers, and Weavers must be set as
Elite-Open-Novice. In the case of
Regular, the order shall be EE-OO-NN.
·
No class order shall ever be set by a club that has a judge
resetting any course. In other words, a
class cannot run Elite-Open- Novice and then run the same course again for a
second set of competitors as Elite-Open-Novice.
Once a course is set, then all dogs that will be running that course
must run.
Club/Groups may
not offer more than 2 runs of the same class per day. For example, 3 runs of Jumpers cannot be
offered on any one day.
If the judge of record for a weekend trial is unable to arrive in time for Friday classes, the club/group may hire a local judge to judge Friday classes only. Judges are paid a minimum of $100.00. They are not required to adhere to the distance/time requirement. All other trial rules, requirements, policies and restrictions apply.
On a major
holiday weekend, club/groups may offer classes on a Monday. Recognized holidays are: New Year’s, Memorial Weekend, 4th
of July, and Labor Day weekends.
Upon receiving
approval to host a trial, the group should submit to NADAC, a completed
application form, a drawing of the show ring area, and a comprehensive list of
equipment available for use in each ring. The ring size shall be given, along
with a description of any surface changes within the ring, and any trees or
other possible obstructions the judge will need to know for the purposes of
course design. Please be sure to indicate
the dimensions of the actual, useable ring space.
SP-1 Judges are
paid .75 cents per run and their Supervising Judge is paid .25 cents per run.
SP-2 Judges are paid .50 cents per run and their Supervising Judge is paid .50 cents per run.
Under no
circumstances is any one judge approved to judge more than 350 runs with jump
height changes per day. If an entry to a trial is unlimited, the host
club/group should make prior arrangements for additional rings and judges
should the need arise. The number of rings used and the number of runs
determines the number of judges needed. The judges must have one judge per ring
used and for each 350 runs of classes with jumps. (Regular, Chances, and
Jumpers).
If the judge(s)
agrees, clubs may offer 350 runs of jumping classes and an additional 150 runs
of non-jumping classes per judge per day.
A non-jumping classes
only trial may offer up to 500 runs per judge per day.
There is a $5
per run fine for any runs taken by the club over and above the allowed entry
limits. If it appears as though your
trial will over fill, please contact the NADAC Office.
PREMIUM AND
ENTRY FORM - REQUIRED INFORMATION
Club/groups are
required to submit a draft copy of their premium to the NADAC office for
approval PRIOR to being posted or mailed to exhibitors. The premium should be
sent as an e-mail attachment to NADACBecky@aol.com
for approval, and must be submitted at least six (6) weeks in advance of the
trial date.
The subject line
of your e-mail should include the club name and the month of your trial.
The location,
judge, classes, etc. should match what the Club/group submitted with their
application form. If a change must be
made, it should be done prior to submitting the premium.
If there is a
discrepancy between the Premium and the Calendar, your premium will be returned
and will need to be resubmitted when everything is complete and correct.
The PREMIUM shall include the following information:
The italicized
text must be copied and pasted verbatim. It does not need to remain italicized
in the premium.
1. The name of
the host club/group, and NADAC as the sanctioning organization.
2. NADAC logo/Club/Group logo should appear on
the cover page.
3. The date and location of the trial. It is recommended that the premium include
the County in which the trial is to take place as well as GPS coordinates.
4. The names of the Judges, their town and
state. Judges must be approved by NADAC
prior to submission of the premium for review.
5. The names of the supervising judge (if
applicable)
6. A description of the ring surface. (grass,
grass/dirt, sand, matting over concrete, bark, etc.)
7. A list of all classes offered each day. The classes must match the classes requested
on the application form submitted to NADAC.
8. A listing of entry fees.
9. A statement either allowing weekend move-ups
or not.
10. A description of awards as follows:
AWARDS:
Placements ribbons will be awarded to at least fourth
place in each jump height for each class, in each category, except Chances
which is a pass/fail class. A purple
qualifying ribbon shall be given for each qualifying round in each class.
Additional
awards information specific to your club/area may be added at the bottom of
this section.
11. A Notice to Exhibitors
as follows:
NOTICE TO EXHIBITORS
Below is a brief
summary of NADAC rules. Please refer to www.nadac.com
for a full explanation of all NADAC rules and up to date information.
Please note that NADAC
trials should provide a safe and fun environment for both exhibitors and their
dogs.
Aggressive dogs will
not be tolerated and will be excused from the trial.
The show committee has
the right to refuse any entry. Anyone
not currently in good standing with NADAC will not be allowed to enter this
trial.
Exhibitors, through
submission of entry, acknowledge that they are knowledgeable of NADAC rules and
regulations, and agree to abide by all rules in effect
at the time of this trial.
No entry fee will be refunded
if the trial cannot open or be completed by reasons of riots, civil
disturbances, fire, acts of God, public
emergency, an act of a public enemy, or any other cause beyond the control of
the organizing committee.
Checks not honored by the
bank do not constitute a valid entry fee.
There be a $25.00 service charge for bank returned checks.
**Dog must be
registered and have a valid registration number before entries will be
accepted. http://nadac.com/afrm/dogregfrm.asp
A copy of the current Exhibitors Handbook may be
downloaded free from the NADAC web site:
www.nadac.com Exhibitors may request a printed copy of the
current Exhibitor Handbook by sending $5.00 to:
North
American Dog Agility Council (NADAC)
12.
An explanation of Non-Jumping
Classes—Veteran or Disabled Handler as follows:
NON-JUMPING
CLASSES – VETERAN OR DISABLED HANDLER
Handlers who are 60 years or older, or who have a
disability that restricts mobility, may choose to enter the non-jumping classes
as a Veteran Handler and receive 10% more standard course time. This option is
for Veteran/Disabled handlers in the non-jumping classes only.
The Veteran/Disabled Handler division is designed for
handlers who, due to age or impairment, are mobility limited and need extra time
to guide their canine partners through an agility course.
When entering as a Veteran/Disabled Handler, you must
enter all dogs in all classes for the entire trial in this Division and must
jump 4” lower than your Proficient, Standard Division jump height
requires. In the non-jumping classes,
dogs will be scored and placed with their Standard Division jump height.
13. The following information
with respect to checking your results:
IMPORTANT.
Please check your dog's NADAC registration number on your trial confirmation as
soon as you receive it; also, please check the copy of the results posted
at the trial. You should report any errors to the Trial Secretary
immediately.
NADAC records trial results
as they are submitted by the host clubs/groups.
The individual trial results submitted by the club are uploaded to the
files section of the NADACAgility@yahoogroups.com
list within two weeks after the NADAC office receives them from the club.
The trial results will remain on the list for at least thirty (30) days.
Please accept the responsibility to review those results, and check that your
registration number and qualifying points, as reported by the club, are correct.
You can join the www.NADACAgility@yahoogroups.com
list and set your settings to "no mail". You will be able to
view trial results and check for any possible discrepancies, without receiving
list mail. If you find an error in the reporting of your dog’s qualifying
points or registration number, please contact the host club. The host club is responsible for correcting
any errors and informing NADAC.
Levels.
Points earned at a higher level of a class, prior to the completion of the
lower level title, will not be banked by NADAC for future use. If a dog
earns points in a level of a class that they are not eligible to title in,
those points will not be added to the dog's records.
The ENTRY FORM –
REQUIRED INFORMATION:
An official
entry form shall be included that contains a disclaimer to be signed by the
exhibitor. The entry form must be completed, dated and signed by the
exhibitor. The entry will not be considered acceptable until all information
has been completed and the entry form has been returned with the proper entry
fees. (Exhibitors, through submission of
entry, acknowledge that they are knowledgeable of NADAC rules and regulations,
as explained in the current Exhibitors Handbook, and agree to abide by all
rules in effect at the time of this trial.)
- CATEGORY: Choice of Proficient or Skilled for
the weekend.
Note:
When entering the Skilled Category, all dogs must jump 4” lower than
their Proficient, Standard Division jump height requires.
- DIVISIONS:
For Classes
with Jumps: (Regular Agility, Jumpers and Chances) the Divisions are Standard, Junior Handlers and Veterans.
For Non-Jumping
Classes: (Hoopers, Touch N Go, Weavers and Tunnelers) the Divisions are
Standard, and Veteran/Disabled Handlers.
JUMP HEIGHT
TABLE:
Below is an
example of a jump height table for an entry form. There are other ways to list the information
that are equally acceptable.
Circle Category
for the weekend: Skilled or
Proficient
Please indicate
the Jump Height you actually want your dog to jump:
Proficient Standard Division Jump
Height: 8 12 16 20 20+
Proficient
Vet/JH/VH Jump Height: 4 8 12 16 16
------------------------------------------------------------------------------------------------------------
Skilled Standard Division Jump Height: 4 8 12 16
Skilled
Vet/JH/VH Jump Height: 4 8 12
Note: There is
no 20” or 20+ height group in the Skilled Category
PREMIUM AND
ENTRY FORM - OPTIONAL INFORMATION
Each section of
interest must be copied and pasted in its entirety.
Measuring:
Measurement
forms may be obtained at http://nadac.com/Application-for-Permanent-Height-Card.htm
Dogs which
require measuring:
Dogs in the
Proficient Category, Novice, Open or Elite jumping 4”, 8”, 12” or 16”
Dogs which do
not need to be measured:
Dogs
jumping 16” in the Veteran or Junior Handler Division
Dogs
jumping 20” and 20+
Dogs
in the Skilled Category
Dogs with a permanent
height card
There are five
Standard Division-Proficient jump heights: 8”, 12”, 16”, 20”, 20+.
There are four
Standard Division-Skilled jump heights: 4”, 8”, 12”, and 16”.
There are four
jump heights for the Veterans and Junior Handler divisions: 4”, 8”, 12”, and
16”. Please see the NADAC Rulebook for
the full jump height table.
NADAC Obstacles:
The following
obstacles are allowed at NADAC agility trials:
Dog Walk,
A-Frame, Weave Poles, Jumps, Open Tunnels, Hoops, and Displaceable Tire Jump
Please Note:
A minimum of 8 tunnels are required
when offering Tunnelers, Touch N Go or Weavers
(8-10 are recommended, ideally 8 @ 15’
lengths, 1 @ 20’ length and 1 @ 10’ length).
Tunnels should be of a 4” pitch.
A minimum of 2
sets of long (12 preferred) weave poles, one of which can be divided into two
sets of six poles
A minimum of 5-6
hoops are required when hosting a trial.
A minimum of 24
hoops are required when offering Hoopers
When hosting a
two ring trial, clubs must have sufficient equipment for both rings
Categories:
Each class will be split into two
categories, Proficient and Skilled. A dog may only be
entered in ONE category per weekend. The dog must be entered in all Proficient
or all Skilled categories for all classes entered on a particular weekend.
In the Proficient Category, dogs must
jump their measured jump height per the current jump height table. Runs must be
clean, with no course faults or time faults, in order to qualify. There are five Standard Division-Proficient jump heights: 8”, 12”,
16”, 20”, 20+.
In the Skilled Category, exhibitors MUST
jump their dog one jump height lower than they are required to jump in the
Standard Division in the Proficient Category.
There are four Standard Division-Skilled jump
heights: 4”, 8”, 12”, and 16”.
For example, a dog who measures to jump
20” or 20+ in the Standard division, Proficient category, must jump 16” in the Standard division, Skilled
category and will receive the benefit of the additional time allotted to the
16” dogs. If this same dog is also a Veteran, or is handled by a
Veteran/Disabled Handler or Junior Handler, he may enter the Veteran or JH
Division and jump another 4” lower. This dog would receive the time allotted to
the 16” Vets jumping 12”.
With the exception of Regular Agility, runs
in Skilled must be clean, with no course faults or time faults, in order to
qualify. In the Skilled category of the Regular
Agility class the run may receive a 5-point qualifier if the total number of
faults (time- or course-faults) are 5 or fewer.
Clubs are allowed
to offer priority entry to a limited number of exhibitors who volunteer to help
at trials. However, it is expected that the clubs will at all times be as
fair as they can to all exhibitors.
If a club wishes
to give priority entry to workers, NADAC asks that they limit the number to
what is reasonably needed to run a trial, and then accept entries from others.
For example, say you needed 25 volunteers for the weekend. On the first day you
received 50 entries and reached the 25 volunteer limit. The remaining 25
exhibitors would be allowed to enter whether or not they volunteered to work.
If on day 2 you
received another 10 entries from those wishing to volunteer, and 10 from those
who cannot, you should treat them equally.
Participation in
a NADAC sanctioned trial is a privilege afforded by the host club/group and may
be extended or withdrawn by the host club/group’s trial committee. The
organizing committee may refuse entry other than on the basis established by
NADAC.
Exhibitors
may withdraw from a trial and receive a refund prior to the published closing
date of the trial. NADAC encourages club/groups to give refunds for injured
dogs or bitches that come into heat after the closing date. It is acceptable to
charge an administration fee for entries cancelled after the closing date.
(10-25% is recommended).
Aggression
Policy
NADAC handles
aggressive dog incidences and poor sportsmanlike conduct reports on an
individual basis. When NADAC receives an
incident report, the circumstances are evaluated and if deemed appropriate,
witnesses will be contacted. Depending
on the circumstances, NADAC will issue a warning letter, place the dog/person
on probation, or suspend the dog/person from entering future trials.
All dogs entered
in the Proficient Category in Novice, Open or Elite jumping 4”, 8”, 12” or 16”
are required to be measured (except Veteran or Junior Handler dogs jumping
16”). Dogs jumping 20” and 20+ are not
required to be measured. Dogs in the
Skilled Category or dogs with permanent height cards do not need to be measured. Measurement forms may be obtained at http://nadac.com/Application-for-Permanent-Height-Card.htm.
With the
exception of the Chances class, which is pass/fail only, host club/groups shall
offer placements to at least fourth place in each jump height for each class in
each category. Club/groups may offer more placements if they choose to.
A purple
qualifying ribbon shall be given for each qualifying round in each class.
Each ribbon
awarded at the trial shall have the words ‘NADAC Sanctioned Trial’ and NADAC’s
logo printed on it. The ribbons shall be printed with the host club/group’s
name and the placement awarded.
The ribbons
shall have a place on the back of each ribbon for the exhibitors to record the
date of the trial, the judge’s name, and the class.
Ribbon colors
shall be as follows:
|
1st |
Blue |
2nd |
Red |
3rd |
Yellow |
4th |
White |
|
5th |
Pink |
6th |
Green |
7th |
Purple |
8th |
Brown |
|
Qualifying Round: |
Purple |
|
|
|
|
||
Additional awards may be offered; however, at no time are cash prizes allowed.
Cancelling a Trial
In the event a
trial needs to be cancelled, please contact both NADAC and your judge as soon
as possible. If your premium states you will be accepting
‘day of show’ entries, please post to the NADACAgility@yahoogroups.com and
any local lists that your trial has been cancelled.
The club is responsible to pay for all expenses incurred by the judge as well as offer some compensation, which can be negotiable between the club and the judge.
Stranded Judge
Should your
judge be delayed or have a last minute emergency cancellation, please contact
the NADAC Office immediately. NADACSharon@aol.com or NADACBecky@aol.com
All required
forms are to be submitted within five (5) days after the date of the trial.
Failure to do so may result in a fine and/or the host club/group being placed
on probation, which may affect future trials. If unforeseen circumstances arise
that may cause a delay, please notify the NADAC office NADACSharon@aol.com, immediately.
Scribe Sheets/marked
catalog - kept by club. Scribe sheets and copies of marked catalogs are to be
kept by the club/group for a period of six months.
Marked Catalog -
The catalog pages must be clearly identified by listing the Club/Group Name,
Trial Date, Judge(s), Class, Level, Division, and Category on each page. Course
distances and Standard course times must be clearly marked on each page. The
dog’s time, time faults, course faults, and total faults must be clearly
indicated. The catalog must also include the dog’s NADAC Registration number,
dog’s “Call Name”, and Owner’s last name for each entry for each class.
***Clubs/groups
are not required to submit copies of the fully marked Catalog. We ask that the completed Catalog be kept on
file by the club/group for a minimum of 6 months.***
1. Exhibitor’s
List - send to NADAC. A complete list of exhibitors is due when submitting
results of a trial. This list is to include the names and addresses of the
registered owners of the dogs entered in the trial. E-mail addresses are
encouraged, but not required.
2. Recording
Fees - send to NADAC. The recording fees are $1.00 per run and are due when
submitting results. Fees shall be submitted for ALL runs listed in the catalog, including runs in which a dog was entered but scratched or
did not compete.
3. Show
Report Form - send to NADAC. This form is to be filled out by the Trial
Chairperson or Secretary and submitted electronically to NADACBecky@aol.com or mailed to NADAC with
the Exhibitors List and recording fees.
4. Electronic submission of qualifiers is required. NADAC requires club/groups to use an approved, current/updated software program that allows the submission of results in an electronic format. The qualifying results must be submitted via an e-mail attachment within 5 days after the trial. E-mail qualifying results to NADACSharon@aol.com. There is a $25.00 per day fee for late submissions. If unable to comply with the 5 day requirement, please contact Sharon Nelson at NADACSharon@aol.com to request an extension.
When accepting
entries and inputting them into your catalog, it is imperative that the dog’s
registration number is valid and correct.
Examples of valid NADAC registration
numbers:
|
1T356 |
3C982 |
02-02987 |
05-06623 |
|
1A293 |
4F793 |
03-10788 |
06-01783 |
NADAC maintains
a list of dog registration numbers on our website at www.nadac.com, http://nadac.com/afrm/regnumlookup.asp The file lists the dog’s registration
number, call name, registered name, and owner’s first and last name. An ‘NP’ in place of the dog’s registered name
indicates that NADAC has not received the registration fee. New registration numbers are added to this
list monthly. Any corrections, changes,
transfers in ownership are updated periodically. Please note that when verifying a registration
number, the number and the dog’s call name should match. If there is a question, please contact
NADAC, NADACBecky@aol.com
Please feel free to submit questions or share information via the NADACClubs@yahoogroups.com E-group
list.
You can also contact NADACSharon@aol.com or NADACBecky@aol.com with specific questions.
Check-List
Pre Trial:
[ ] Apply for your trial dates either via e-mail
to NADACBecky@aol.com
for “pending” dates or submit Trial Application form and sanctioning fees for
“confirmed”. Trial applications may be
submitted via an e-mail attachment and the sanctioning fees paid via Paypal (NADACSharon@aol.com)
[ ] Contact Judges as to their interest and
availability in judging your trial after your trial date has been listed on the
NADAC Calendar of Events as either “pending” or “confirmed”.
[ ] Contact a Supervisory Judge if applicable.
[ ] Contact NADAC to confirm the names of the
judges you have hired.
[ ] Confirm that your premium information and the
Calendar of Events match.
[ ] Submit
premiums to NADACBecky@aol.com at least
6 weeks prior to the date of your trial.
Post Trial:
[ ] Submit
the electronic qualifying file via an e-mail attachment to NADACSharon@aol.com within five (5) days
post trial.
[ ] Submit
the Show Report form, Exhibitor’s List and Recording Fees to NADAC, P.O. Box
1206, Colbert, OK 74733 within seven (7) days post trial. The show report and exhibitor’s list may be
e-mailed to NADACBecky@aol.com and the
recording fees may be paid using Paypal, NADACSharon@aol.com
North
American Dog Agility Council (NADAC)